This add-on module allows you to keep inventory items in discrete areas, or warehouses. You can use warehouses for many types of situations:

* Physical warehouses in different geographic areas.
* Keep raw materials and/or internal parts separate from items you sell.
* Keep track of consignment stock/samples in a separate warehouse.
* Separate obsolete items into a separate warehouse.
* Track demo stock allocated to sales representatives.
* Track costs per warehouse.

Inter-branch Transfers (IBT)

This feature has been designed so that you are able to transfer items from the dispatching warehouse directly into a “goods in transit” (GIT) warehouse. The inventory will remain in this warehouse until the receiving warehouse does a receipt from the GIT warehouse.

Two additional warehouses are created by the program: a damaged goods warehouse and a variance warehouse. This allows you to allocate and account for the receipt of inventory items by allocating them into the receiving warehouse. Any items not accounted for, will either be allocated to the damaged goods or variance warehouse where reconciliation can later be processed. Documentation is printed through the different stages to accompany the delivery of goods, and reports can be printed to indicate the location of stock at any given time within the system.

Working with Multi-Warehousing

You work with warehouses in various Inventory Control module functions:

  • You set up multi-warehouse processing in the Warehouse Defaults function.
  • You maintain warehouses in the Warehouse Maintenance function.
  • When you maintain inventory items:
    • On the Item tab, you specify whether the item is a warehouse item.
    • If the item is a warehouse item, the Warehouse tab becomes visible, in which you can choose which warehouses the item should be in, and other settings. These include overriding the default fields, and assigning specific values for different warehouses.
  • You can transfer quantities between warehouses using either the Warehouse Transfer function or the Warehouse Inter-branch Transfers functions.
  • You can set a default warehouse per agent. If agents always process in the same warehouse, they would then never need to enter or change this field. You set this default in the Agent Maintenance function, in the Defaults tab.
  • When you process customer or supplier documents, you specify a warehouse each time you purchase or sell a warehouse item.
  • When you process inventory adjustments, you have to choose a warehouse for each warehouse item.
  • When you process an inventory count, you can range on warehouses.
  • All inventory reports allow you to range on warehouses.
  • Use the Warehouse Utilities function to add or remove all warehouse items to or from a warehouse, as well as to synchronise inventory information across warehouses.
  • The Warehouse Relink function is a diagnostic and correction tool. It can detect and correct errors that arise out of unexpected occurrences such as a power interruption or a hardware failure.
  • When you use the Inventory Transactions enquiry function, and you select a warehouse item, a Warehouses tab displays which shows that displays quantity information per warehouse.
  • If you use the Automatic Purchase Order facility to generate purchase orders, and you use a warehouse item, you select the warehouse into which to purchase
    the inventory items.