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Sage Pastel Payroll HR Advantage

I’m sure you will all agree when I say that one should never underestimate the power of being organised. Especially when it comes to your company’s Payroll and HR. Enter Sage Pastel Payroll HR Advantage.  The ability to create more time whilst sustaining a constant state of order is a superpower we all long for in the workplace. If mastered and maintained, it tends to carry over into other areas of our lives.

Sage Pastel Payroll HR Advantage CloudThe new Sage Pastel Payroll  HR Advantage package caters for exactly that and then some. Its array of new features and functions empowers the user to uphold a refreshing standard of organisation. It also saves loads of processing time whilst effortlessly keeping your legislative ducks in a row.

You’re missing out if you haven’t witnessed the benefits that this new package has to offer. It’s the same Pastel Payroll we all know so well. Only now with the addition of 7 powerful user friendly modules designed to make Payroll & HR processing that much more efficient and compliant.

Sage Pastel Payroll HR Advantage Modules include:

Sage Pastel Payroll HR Advantage Self Service

Self Service

A cloud based portal giving your employees the ability to access their secure online profile. They can submit travel claims, manage leave, make changes to personal details.They can reprint payslips. The administrator can customize approval workflows to suit the company’s requirements which will then be synchronised to the desktop. All this will reducing the processing load considerably.

HR

A module is suitable for any size and type of business. This easy-to-use desktop HR System is the perfect administration tool for human resource managers. It boasts uncomplicated functions such as company asset allocations, performance review processing, and the recording of employee training and education just to name a few. Disciplinary’s are also made easy as the system keeps track of all disciplinary actions enabling the administrator to remain CCMA compliant.

Sage Pastel Payroll HR Advantage Salary Salary Structuring

If you’ve ever had the frustrating and time consuming task of playing around with an employee’s basic salary only to reach a desired net, then you’ll love Salary Structuring. Its Ideal for those complicated salary setups as well as dummy payslips. You can calculate a net to gross or total cost to company remuneration package with ease.

Multiple Transaction Manager

A global update tool which enables you to process multiple employees at once. All done on one screen without having to hop from payslip to payslip. You can apply salary increases and process leave across the board at the click of a button.

Sage Pastel Payroll HR Advantage EfficientThird Party Transfers

Eliminate the possibility of human error when paying over employee and employer contributions to third parties such as medical aid and garnishee orders. This module allows the user to generate a problem free CSV file which is then imported into the company’s online banking,

Bulk Terminations & Reinstatement’s

A module which makes it easy to dismiss or re-employ multiple employees at once. It is especially useful if you employ seasonal or project-based employees. 

Consolidated Reports

You now have the option to consolidate the EMP201, EMP501 and Irp5 electronic certificates from multiple companies. It alleviates the tedious task of combining figures when submitting your SARS returns.

Employment Tax Incentive ETI 2017

So, can Employment Tax Incentive ETI still be claimed after 31 December 2016 and is it still valid in 2017? We have been following up with SARS to ensure we are up to date on this matter at all times. We have been advised that the review process is still in progress. Thus, Employment Tax Incentive ETI is still valid and should be applied in 2017 until further notice.

Employment Tax Incentive (ETI) was implemented with effect from 1 January 2014. Companies have been able to claim ETI for all of their qualifying employees. There have been many questions and uncertainties from various Employers, whereby some don’t completely understand how it gets calculated and this led to certain employers feeling anxious about the effect it might have on their Pay-As-You-Earn (PAYE) and their annual returns in the near future.

To add to this uncertainty, the incentive’s effectiveness was to be reviewed to determine whether to incentive (scheduled to end of 31 December 2016) will continue or not. The Employment Tax Incentive Act, Act No. 26 of 2013 also mentions that the incentive ends on 31 December 2016 – “an employer may not receive the employment tax incentive from 1 January 2017”.

Below is a short summary focusing on the main aspects of ETI followed by the calculations :

Should you have any further questions regarding the above, please feel free to contact us on 021 447 9565 or send us a email on payrollsupport@e2e.co.za and we will give you a call to assist.

What is Employment Tax Incentive ETI:

  • In short, the Employment Tax Incentive (ETI) was implemented to encourage employers to employ “young workers”.

Some of the benefits include :

  • Improving the skills and experience of young South Africans whilst also improving the high unemployment rate in our country.
  • Reducing the employers PAYE amount due to SARS on a monthly basis, with the incentive allowing the employer to reduce the Total Gross PAYE on their EMP201 with the combined ETI total calculated for all qualifying employees.
  • Employers can claim the incentive for all qualifying employees for a 24 month period.
  • Employees’ wages unaffected while the employer can reduce the companies PAYE liability.

Qualifying Employees :

  • Employee has a valid SA ID, Asylum Seeker permit or ID in terms of Refugee Act
  • 18 – 29 years old
  • NOT a domestic worker
  • Employee is not a Connected Person to Employer
  • “A connected person or relative means your spouse or anybody related to you or your spouse by blood in the third degree (e.g. great great grandfather etc.), and any spouse of these persons.”
  • Employed ON or AFTER 1 October 2013
  • Paid a wage of at least R2000 and not more than R6000
  • Where employee was employed for 160 hours in a month

Qualifying Employers :

  • Registered for Employees Tax (PAYE)
  • Is not a municipal entity
  • Is not in national, provincial or local government sphere
  • Not a public entity listed in Schedule 2 or 3 of the Public Finance Management Act
  • Not disqualified by the Minister of Finance due to the displacement of an employee or by not meeting the conditions as may be prescribed by the Minister by regulation.

Employment Tax Incentive ETI Calculations :

Some Employers might have experienced certain ETI errors when submitting their Employer Reconciliation Declaration (EMP501) due to certain validation rules.

It is crucial to ensure that your ETI has been setup correctly on your Payroll software, and that the calculations are accurate and correct. For more information regarding the setup on your Payroll please contact us on the details provided.

Below is a summary on how ETI is calculated based on the different formulas :

  • For the first twelve months of employment :

 

Remuneration Tax % RebateTax Rebate Amount
R0 – R200050%R 0 – R999.9
R2001 – R4000FixedR1000
R4001 – R6000Formula X = A –(B x (C-D)) X = tax rebate A = R1000 B = 0,5 C = Monthly Remuneration D = R4000R 0 – R999.9
  • For the For the second twelve months of employment :

 

RemunerationTax % RebateTax Rebate Amount
R0 – R200025%R 0 – R499.9
R2001 – R4000FixedR500
R4001 – R6000Formula X = A –(B x (C-D)) X = tax rebate A = R500 B = 0,25 C = Monthly Remuneration D = R4000R 0 – R499.9

We would like to ensure all of our clients that we will continuously monitor and provide updates with regards to the review process and possible “cut-off” date in which you are able to still claim ETI.

Regards

Anton

Sage Pastel Payroll 2017 Update 4

The all new Sage Pastel Payroll 2017 Update 4 is here and available for download to all clients. With the new update comes important new features to improve your everyday processing experience. Below are just a few of the changes you as Pastel Payroll User can expect from this exciting new update:

  1. Brand new icons. For an all new fresh look and feel, same functionality.

Sage Pastel Payroll 2017 Update 4 New Icons Left         Sage Pastel Payroll 2017 Update 4 New Icons Right

  1. Reset Password Functionality

    Forgot your password? Or simply feel like resetting your existing password? No Problem! This brand new feature allows users the opportunity to reset their existing passwords by requesting a Reset PIN.

How Sage Pastel Payroll 2017 Update 4 works :

  • First of all, ensure that there is a valid email address entered for all users on the Sage Pastel Payroll System. To check this, the Administrator User needs to open the specific company. Go to Setup, Users/Passwords and then select Users/Passwords. If a user does not have a email address entered, they will not be able to use the Reset Password function and as a result will not be able to recover or reset their forgotten password.

Sage Pastel Payroll 2017 Update 4 Users/Passwords

  • Enter a valid email addresses as shown above. The user can then open the company and then click on the “Forgot Password” option as seen below :

Sage Pastel Payroll 2017 Update 4 Forgot Password

  • Enter the Username and click on OK. The Reset Password option will now be available as shown below. If no email address has been set up for the specific user the option will be greyed out.

Sage Pastel Payroll 2017 Update 4 Reset Password

  • A screen will now pop up advising the user that as Reset PIN was sent to the email address that was selected for the user (as shown below). It will request the user to enter a Reset PIN, which can be found on the automatic email that would have been sent to the user.

Sage Pastel Payroll 2017 Update 4 Reset Password/Pin

  • The email the user will receive will look the same as the image below. Finally, the user just needs to enter the Reset PIN provided on the email on the above Reset Password screen. Once done and entered correctly, they will be able to select and confirm a new password.

Sage Pastel Payroll 2017 Update 4 Reset Email

3. Sage Pastel Payroll 2017 Update 4 Enhanced Backup Functionality.

We all know how crucial it is to make backups of all Payroll Companies. Whether you have Weekly, Fortnightly or Monthly Processing. While it is important as making the actual backup, is to keep it as organized as possible should you need to restore.

We come across many clients on a day to day basis with more than enough backups, but it tends to be processed all over the place. Therefore finding the correct backup and restoring it ended up being a time consuming issue rather than a very quick and easy process.

So with the new backup enhancements in place, Sage Pastel Payroll 2017 Update 4 has now added the following at the additional information at the end of each backup :

3.1. The date on which the backup was processed

3.2. The Time the backup was made

3.3. The CURRENT Pay Period End Date in which the company is

3.4. The Update on which the backup was made e.g. Sage Pastel Payroll 2017 Update 4 (20174)

Sage Pastel Payroll 2017 Update 4 Backup

In conclusion, these are just a few of the new features one is to expect from the latest update, Sage Pastel Payroll 2017 Update 4. With each available update released, the end goal is to improve the software itself while also improving the user experience and making it as appealing and easy as possible.

If you feel comfortable applying the update on your own, feel free to do so, but PLEASE make sure that you have a working backup prior to running it. Furthermore, making sure you know where it has been made.

If you would like us to rather assist with the update, either contact our office on 021 447 9565 or email us on payrollsupport@e2e.co.za and we will gladly assist.

More Features to follow soon!

Regards

Anton

 

SARS E@syfile Download

For your convenience and courtesy of SARS we have the latest SARS E@syfile download available from the links below.  The SARS compliance environment is ever changing.  You have no choice but to stay current by applying the latest knowledge and most of all by ensuring that you have the latest software.

We audit and consult in Payroll and SARS Compliance instances.  For assistance with the SARS E@syfile Download Log a support request and we’ll contact you: Click Here

 

SARS E@syfile Download

Courtesy of SARS we have the latest SARS E@syfile download available here:

Download from our site:  Click HERE

If you have any problems with the above link then access the latest version of the SARS E@syfile Download directly from the SARS Website.

Go directly to the SARS E@syfile Download:  Click HERE

E@syFile™ Employer can be downloaded onto your desktop and all work can be done offline. You only go online when you are ready to submit returns or reconciliations and tax certificates to SARS or manage agent appointments (AA88) via eFiling.  Alternatively use the software to prepare a disc and submit your reconciliation declaration manually to a SARS branch. Include manual signed copies of the EMP501 and, where applicable, an EMP601 and EMP701.

Take note that you must backup your current PAYE information on your PC prior to installing this version as the installation may delete your current information.   Furthermore, any beta test version downloaded must be uninstalled prior to installing this version of e@syFile™ Employer.

Included are step-by-step guides to help you complete your PAYE reconciliation declaration (EMP501) and Monthly Employer Declaration (EMP201), as well as manage Agent Appointments (AA88) and get to grips with e@syFile™ Employer.

Remember, for time-saving and hassle-free submissions electronic filing is just a click away.

e@syFile™ Employer allows employers and/or payroll administrators  to :

  • Complete, submit and revise (if necessary) the Monthly Employer Declaration (EMP201)
  • Complete, submit and revise the Employer Reconciliation Declaration (EMP501)
    • The importing of tax certificates and the capturing the EMP501 can be done offline. You only go online when you are ready to submit to SARS.
  • Manage the Employer Account
  • Manage Third Party Appointments (AA88s)
  • Register employees using the Income Tax Registration (ITREG) function.

Top Tip: The latest Release Notes tells you about the changes which have been made in the software.

What’s new in E@syFile™ Employer?

Pastel Payroll Employee Count Issue

There appears to be a Partner Payroll issue doing rounds on some of our clients systems, which affects their Employee count on the software.

In short, one might be registered for a 100 Employee Payroll, obviously allowing you to create a total of up to 100 Employee Masterfiles (combined between your different companies created on Payroll). What would then happen at some of our clients, is that the program will register/pick up the exact same company twice or even 3 times and thus doubling the actual Employee count and seeing e.g. a 45 Employee company as 135 Employees.

Below is a typical example of the problem. This screen can be accessed by opening Payroll and going to Help, About and then “Employee Count” at the bottom right. As you can see in the below example, the exact same company is “registered” 3 times. Therefor the software is now registering a 45 Employee company as 135 Employees.

Blog Pic

 

Solutions:

We have tried and tested the below solution on a number of occasions and I am happy to report that the result was successful each time. The following steps can be followed in order to correct the issue:

  1. If you have a network consisting of more than 1 PC using Payroll, make sure to close the program on each PC and go to the Payroll Server/Main Payroll PC.
  2. Open Payroll on the Server and go to File, Open, Manage. All your companies will be listed with a brown briefcase icon (note, it will just show each company once even though it shows it more than once on the Employee Count Screen)
  3. Click on each company and select the option to “Remove Company” on the right hand side. Do this for each company until you are only left with the Server name right at the top.
  4. Next you will re-register the software. This can be done by clicking on Help, Register your package. On the first screen click on next, single user/server, UN-TICK register online and then select ‘next’, ‘next’, etc, until you reach the summary screen.
  5. Lastly, close and reopen Payroll. Go to File, Open, Manage and then add each of your companies again by clicking on “Add Company” on the right hand side.

Like mentioned, the above solution does work. Should you follow these steps and you still experience the same issue, you are more than welcome to contact us so that we can assist.

Alternatively, if you would like us to rather attend to it, please give us a call on 021 447 9565 or post a comment on this blog and I’ll assist.

 

 

 

 

Payroll Made Personal – Self Service for you and your Employees

Welcome to the next generation in Mobility and access to your Payroll and HR information with Sage Pastel Payroll Self Service for Employers and Employees

Sage Pastel Payroll’s Employee Self Service (ESS) tool enables employees to manage and maintain their own information online.

We at E2E have implemented and successfully rolled out a great deal of Self Service projects and platforms for our clients using the current version of Sage Pastel Payroll.

ESS provides employees with a user-friendly means of streamlining payroll and HR administration online, while at the same time improving communications with department heads, administrators and management.

View Payslips Online

View Payslips Online

Some of the Features of employee Self Service for Sage Pastel Partner Payroll:

  • Secure Login
    • Update Personal Details
    • View Documents Online
    • Online Application Forms
    • Online Travel Claims
    • Custom Workflow Capabilities
  • View Payslips Online (employees)
  • Employer can distribute payslips to mobile devices
  • Apply for loans, bursaries and more online
  • Download any HR related documents
Cloud Based Employee Self Service

Cloud Based Employee Self Service

Get the Mobile App here

For the Payroll Administrator the mobile app provides the perfect paperless solution, relieving pressure from Payroll Administrators and HR Managers as employees carry some of the overall HR administration responsibility.

Read more on this product here

E-mail francois@e2e.co.za if you want to take your company and Payroll to the next level.

See you in the Cloud!

Regards

 

SARS Pocket Guide and People’s Guides on Budget

Are you having trouble navigating SARS’ latest tax rates? Then have a look at the summarised Pocket Guide on the subject:

Budget PocketGuide 2015-16-1

There are also multilingual People’s Guides available on the South African 2015 Budget:

People’s Guide in Afrikaans:

2015 People’s Guide – Afrikaans

People’s Guide in English:

2015 People’s Guide – English

2015 People’s Guide in Setswana:

2015 People’s Guide – Tswana

2015 People’s Guide in Zulu:

2015 People’s Guide – Zulu

2015 People’s Guide in Xhosa:

2015 People’s Guide – Xhosa-1

If you have any questions, be sure to contact me via the form below:

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New Minimum Wage for Contract Cleaning Industry South Africa

Effective from January 2015 there is a new minimum wage released by the Labour department for the contract cleaning industry.

South Africa’s contract cleaning employees’ wages and conditions of employment have been adjusted following an announcement by Labour Minister Mildred Oliphant.

In terms of the Basic Conditions of Employment Act, the minimum wages an employer shall pay a worker in the contract cleaning sector is R16.98 per hour. That is up from R15.66 last year. This applies to Area A which is the Metropolitan Councils: City of Cape Town, Ekurhuleni, City of Johannesburg, City of Tshwane and Nelson Mandela; and also in Local Councils: Emfuleni, Merafong, Mogale City, Metsimaholo, Randfontein, Stellenbosch, Westonaria.New Contract Cleaning Minimum Wage Released By Labour Department

In Area B – the rates applicable are those as prescribed by the Kwa-Zulu Natal Contract Cleaning Bargaining Council.

And in the Area C – which includes the rest of South Africa the minimum rate per hour will be R15.47, up from R14.19 last year.

In the case where the transport cost is more than the daily cost to an employee, an employer who requires the employee to perform night work must subsidise such employee for the transport expenses.

The new minimum wage will be binding with effect from 6 January 2015 up until 30 November 2015.

Meanwhile, the new minimum wage for 2016 and 2017 will be determined using the previous year’s minimum rate + CPI + 1.5%. The CPI utilised should be the CPI as made available by Statistic South Africa six weeks prior to the expiry date of the minimum wages.

This information was issued by the Acting Ministerial Liaison Officer, Mokgadi Pela

Contact us:

We will gladly consult with you to apply these new rates to your current Payroll.

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The Most Important 2015 Event On Your Payroll Calendar

Annual Payroll Tax Seminar The stage is set for the much anticipated 2015 Budget changes. As always the Annual Payroll Tax Seminar promises to be interesting and informative.

The final changes to the legislation that are effective from March 2015 will be discussed in detail in the seminar, along with the 2015 Budget proposals and a glimpse into what the future holds for payroll matters.

Some topics that will be included:

– Retirement Reforms – where are we now and where are we going?
– PAYE law changes – residential accommodation, company cars, restraint of trade, Income Protection schemes.
– Labour Law changes – overview of the Employment Equity changes
– PAYE Administration – tax certificates and related issues.
– Employment Tax Incentive – calculation changes and refunds.
– The 2015 Budget proposals – this should be interesting….
– AA88 Penalty Notices – changes that employers must comply with.
– Future prospects

Book your seat now and let payroll expert Rob Cooper explain the legislation in layman’s terms to ensure you are ready for the new tax year.

Duration:
Registrations: 08h30 – 09h00
Seminar: 09h00 – 12h30

Investment per delegate:
Price: R2, 217 Incl. VAT

Dates, venues & areas

  • 02 March Sage Conferencing, Woodmead
  • 03 March Silverstar Casino, Muldersdrift
  • 04 March Emperors Palace, East Rand
  • 05 March Sage Conferencing, Woodmead
  • 06 March Centurion Lake Hotel, Centurion
  • 09 March Gateway Hotel, Durban
  • 10 March Hemingsway Casino Hotel, E.L
  • 11 March N.M. Metropolitan University, P.E
  • 12 March Sanlam Head Office, Cape Town
  • 13 March Crystal Towers Hotel, Cape Town
  • 16 March CSIR, Pretoria
  • 17 March Silverstar Casino, Muldersdrift
  • 18 March Emperors Palace, East Rand
  • 19 March Quest Conference Estate, Vanderbijlpark
  • 20 March Windmill Casino, Bloemfontein
  • 23 March Sage Conferencing, Woodmead
  • 26 March Meropa Casino, Polokwane
  • 27 March Emnotweni Sun Hotel, Nelspruit
  • 30 March Gateway Hotel, Durban
  • 31 March Sanlam Head Office, Cape Town
  • 01 April Sage Conferencing, Woodmead

Booking Details
To book please send an email containing the Name(s) or the Delegate(s) attending, The Date Attending as well as the Company name, Serial Number and Telephone Number to customercare@e2e.co.za.

Payment: Deposit/ Transfer

Simply email customercare@e2e.co.za to book and we’ll do the rest!


 

 

Terms and Conditions: Seats are allocated on a first-come-first-served basis. Attendee substitutions must be made at least 2 working day prior to the seminar commencement date. Cancellations – strictly NO cancellations accepted. Signing of this form, faxed or emailed, will be regarded as a confirmed booking. Note that irrespective of attendance, full fees will be payable Reschedules are only accepted upon written notification at least 2 working days prior to the seminar commencement date failing which a R150 fee will be levied. Sage Pastel Seminars reserves the right to cancel any seminar should there be an insufficient number of delegates booked for that event.

SARS Interim Submissions Season opens September 1st! Are you Ready?

The bi-annual interim SARS Submission season is opening soon and we’ve been preparing for the wave of consultation bookings that stream in after the first 6 months of the tax year. As a Sage Pastel Payroll Support Channel Partner in Cape Town, we’d like to offer our assistance to your company in advance, to ensure you are prepared for this important milestone.

Important points to consider during SARS Submission season:

  • Is your Sage Pastel Payroll software SARS compliant?
  • Is your Sage Pastel Payroll software backed up?
  • Are your copy companies in order?
  • When did you apply for your Current Tax Tables?
  • Will your Actual EMP501 Declaration Payroll Totals Balance to SARS Submission and Payments?
  • Has your EMPSA got a clean bill of health?
  • Have you been claiming ETI?

Starting the process as soon as possible will help avoid unnecessary delays, leaving enough time to resolve any issues PRIOR to the SARS submission. Late submissions are not advised as the smallest variance in your Payroll will cause unnecessary penalties and interest from SARS. This is followed by countless letters, lengthy queues and excessive visits to the SARS office.

These mistakes are preventable and hinder many companies from obtaining the tax clearance certificates they need each year. Currently, End 2 End Business Solutions help numerous companies with variances submitted on their SARS re cons in the past.

Every effort is going into discovering errors and collecting fees from mistakes in your tax return, which means you simply cannot afford mistakes when it comes to SARS and your business. SARS employed 50% more auditors in 2012 and even more this year with targets to collect. This means your chances of being marked for a SARS audit are increasing exponentially each year.

What are SARS Administrative Penalties?

Click below for more information on what (and why) SARS will be levying this year:

SARS Admin Penalties

Be sure you have the following ready and updated on the current Payroll prior to Month End

  • Income Tax Numbers for ALL employees on the system, current and terminated
  • All current and terminated employees’ personal details are correct.
  • Any tax directive numbers inserted on current Sage Pastel Payroll if applicable.
  • Any employees not processed on the active Sage Pastel Payroll company are processed.
  • Ensure that PAYE, UIF and SDL are added onto the monthly EMP201 and Remittances.
  • Ensure that reports and payments are up to date.
  • Ensure that SARS E-Filling Profile is Active & EMP501 (Offline Submission) is activated under Organisation Tax Types. (FOR ALL PAYE ENTITIES/COMPANIES).
  • Ensure that all EMP201 Payments have been made and EMP201 forms confirmed to SARS.

The process is identical to the annual year end submissions. The only difference is that NO IRP5’s will be generated from the SARS software to be furnished to employees.

To guarantee a smooth submission or Sage Pastel payroll audit process, please contact Francois for immediate support.

francois@e2e.co.za

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